Job Description

2024-2025 SCHOOL YEAR


FULL-TIME POSITION


Email resume to Josiah Holland at josiah.holland@wcs.edu

Purpose Statement
The job of a Secondary School Secretary was established for the purpose(s) of providing administrative support at a school site;

establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of

internal and external sources.

This job reports to the School Site Principal.

Essential Functions

• Communicates with a variety of individuals (phone calls, emails, in person) to provide general information and direction as

needed.

• Administers first aid and prescription medications to students as required due to the unavailability of a nurse for the

purpose of meeting immediate health care needs within established guidelines.

• Monitors the entry of students and visitors to ensure security and safety of student and school personnel.

• Coordinates a variety of projects, functions and/or program components (e.g. meetings, in-service events, kindergarten

registration, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.

• Maintains a variety of manual and electronic documents, files, and records (e.g. emergency information, student

attendance, cum folders, teacher handbooks, etc.) for the purpose of providing up-to-date information and/or historical

reference in accordance with established administrative guidelines and legal requirements

• Prepares a variety of documents and materials (e.g. standardized/special reports, letters to parents, passes for students,

correspondence, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating

documentation in compliance with established guidelines.

• Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, substitute requests,

student enrollments and withdrawals, etc.) for the purpose of disseminating information in compliance with established

administrative guidelines.

• Researches assigned topics (e.g. discrepancies of attendance information and/or documentation, current practices,

policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a

variety of administrative requirements.

• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a

secure office environment.

• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government

agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties

and/or providing direction.

• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information.

• Directs student workers for the purpose of providing guidance and meeting work requirements.

Other Functions

• Performs other related duties as assigned by the Superintendent for the purpose of ensuring the efficient and effective

functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.

Specific skill-based competencies required to satisfactorily perform the functions of the job include: effective communication;

operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, read a variety of manuals, write documents following prescribed formats,

and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-

based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office

equipment/software; and English grammar, punctuation, and spelling.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment.

Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes;

and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar

types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem

solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based

competencies required to satisfactorily perform the functions of the job include: flexibility; establishing and maintaining effective

working relationships; meeting deadlines and schedules; working with frequent interruptions; and maintaining confidentiality.

Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding,

and/or coordinating others; and monitoring budget expenditures.

Working Environment
The usual and customary methods of performing the job’s functions required the following physical demands: some lifting,

carrying, pushing, and/or pulling; and some fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25%

standing.

EXPERIENCE: Job related experience is preferred.

EDUCATION: High School diploma or equivalent.

EQUIVALENCY: None

REQUIRED TESTING: CERTIFICATES & LICENSES: FLSA STATUS:
None Specified Non Exempt

CONTINUING EDUCATION / TRAINING: CLEARANCES: SALARY GRADE:
Criminal Justice Fingerprint/Background Clearance Classified

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