Job Description

Job Title: Legal Administrative Assistant

Location (city, state): San Francisco, CA

Industry: Legal Services – Big Law

Pay: $40-50/hr+ (based on experience)

About our client:

Addison Group is working with a prestigious law firm in downtown San Francisco to fill a Legal Administrative Assistant role. This is a temporary opportunity expected to run through July, with the potential to convert to long-term or permanent employment depending on business needs. The firm offers a professional, supportive work environment and emphasizes work-life balance.

Job Description:

The Legal Administrative Assistant will support a group of attorneys by managing calendars, coordinating travel, handling legal documentation, and assisting with time entry and expenses. The ideal candidate brings prior experience in a law firm, excellent attention to detail, and strong organizational skills.

Key Responsibilities:

• Coordinate calendars, schedule meetings, and arrange domestic travel
• Draft, format, and proofread legal documents and correspondence
• Organize and maintain digital and physical legal files
• Enter time, process expenses, and support billing activities
• Serve as a key liaison between attorneys, clients, and internal staff
• Support a team of attorneys in a fast-paced legal environment
• Collaborate with legal admins and paralegals to ensure timely task completion

Qualifications:

• 4+ years of experience as a legal administrative assistant (5+ preferred)
• Experience in a mid-to-large law firm setting
• Strong Microsoft Office skills (Word, Outlook, Excel)
• Experience with document management and legal billing systems (iManage, Elite, 3E, Chrome River, etc. – preferred, not required)
• Proven experience with calendar management and travel coordination
• Strong written and verbal communication skills
• Bachelor's degree preferred
• Must have consistent work history – candidates with frequent job changes may not be considered

Additional Details:

• Hybrid schedule: Onsite Monday–Thursday, remote Friday
• Standard business hours; paid OT available but rarely required
• Must complete assessments prior to interview (Microsoft Office, grammar/spelling, and typing test – 50 WPM minimum)
• Interview process includes two virtual interviews

Perks:

• Competitive salary and eligibility for annual increase
• Paid overtime
• Beautiful office in Salesforce Tower with premium amenities
• Structured training and onboarding program
• Collaborative team environment
• Potential for long-term or permanent hire

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