Job Description

Summary of the Role

The Accounting Firm Administrator is responsible for managing daily administrative operations, overseeing financial processes, and coordinating HR and compliance functions. Success in this role means delivering accurate monthly financials, maintaining organized records, ensuring prompt billing and payables, and motivating a small administrative team. Reporting directly to senior management, the Administrator serves as a key link between accounting, HR, and operational functions—driving efficiency, identifying improvements, and empowering the firm to focus on strategic growth and client service.

Key Responsibilities

Financial Management:

• Prepare and review monthly financial statements
• Oversee accounts payable processes and vendor relationships
• Monitor and facilitate client billing and accounts receivable

Administrative Oversight:

• Supervise a team of three administrative staff members
• Maintain and organize electronic records
• Coordinate office contracts, licenses, and renewals

Human Resources Support:

• Assist with onboarding, employee documentation, and HR policy compliance
• Collaborate on payroll and benefits administration

Process Improvement:

• Develop and implement office procedures to increase efficiency
• Identify operational challenges and propose effective solutions

Compliance & Reporting:

• Ensure adherence to relevant regulations and internal policies
• Prepare operational and financial reports for senior management

Qualifications

• 3+ years of professional experience in accounting, finance, or related field
• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent work experience
• Working knowledge of accounting software (QuickBooks, Accounting CS, etc.) and Microsoft Office (Excel, Word, Outlook)
• Strong communication, leadership, and organizational skills
• Comfortable supervising a small team
• Familiarity with HR processes and policy compliance

Preferred Skills

• Detail-oriented with the ability to prioritize tasks effectively
• Demonstrated ability to streamline and enhance processes to drive efficiency
• Comfortable managing multiple projects simultaneously

Compensation & Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package (medical, dental, vision)
• Paid time off and retirement savings plan
• Professional development and growth opportunities

How to Apply

If you’re looking to take on a leadership role in a dynamic environment, we’d love to hear from you. Please submit your resume and a brief cover letter detailing your relevant experience to riley.pierce@wws.cpa.

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