Job Description

Location: Waltham, MA

Salary Range: $85K-$125K

Schedule: Full-time | Hybrid after first month

About the Role:

Our client, a respected business immigration law firm based in Waltham, Massachusetts, is seeking a Firm Administrator with strong experience in office management, financial operations, and human resources . This role is essential to ensuring the smooth day-to-day operations of the firm and supporting strategic growth initiatives in partnership with firm leadership.

The ideal candidate will be a detail-oriented, collaborative, and highly organized professional with experience in a legal or professional services environment. You’ll be responsible for managing finance, accounting, billing, payroll, HR administration, IT/vendor relationships, and facilities , while also contributing to marketing and process improvement initiatives.

Key Responsibilities:

• Oversee firm accounting operations, including bookkeeping , accounts payable/receivable , and client billing
• Prepare monthly financial reports , annual budgets, and financial forecasts for firm leadership
• Analyze financial data to support budgeting and strategic decision-making
• Manage employee benefits administration , payroll processing , and recruitment onboarding
• Coordinate and track performance reviews and personnel records
• Lead daily office management functions and oversee relationships with vendors and service providers
• Work closely with firm partners on efficiency, profitability, and resource allocation strategies

Qualifications:

• Bachelor’s degree required
• Minimum 3 years of business or financial management experience in a law firm or professional services setting
• Proficient in QuickBooks , Microsoft Office Suite , and modern office management tools
• Strong knowledge of accounting principles , HR practices , and operational best practices
• Excellent written and verbal communication skills
• Strong organizational, analytical, and leadership abilities
• Ability to work independently while managing multiple priorities across departments

Why Apply?

This is an excellent opportunity to join a reputable and mission-driven law firm that combines a collaborative team environment with a commitment to excellence. You’ll play a key leadership role supporting both the daily operations and long-term strategy of a respected law practice. The position offers a competitive salary and benefits package, along with meaningful opportunities for professional growth and development. If you're looking to make a tangible impact, contribute to a supportive team, and help drive the success of a firm dedicated to making a difference in clients’ lives, this role offers the ideal next step in your career. If this role resonates with you, apply today!

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable

Job Tags

Similar Jobs