Executive Assistant Job at AdsGency AI, Alameda, CA

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  • AdsGency AI
  • Alameda, CA

Job Description

πŸš€ Executive Assistant to the CEO | AdsGency AI

πŸ“ Location: Onsite

πŸ’Ό Job Type: Full-time

⏳ Experience Level: Mid-Senior

πŸ’° Compensation: Competitive + Performance Bonuses

About AdsGency AI

AdsGency AI is a cutting-edge AI-powered marketing platform designed to revolutionize paid advertising across Google, Facebook, TikTok, and beyond . Our mission is to automate and optimize ad campaigns with AI , helping businesses scale efficiently. As we continue to grow, we are looking for a highly organized, proactive, and strategic Executive Assistant to support our CEO and leadership team.

πŸ”Ή About the Role

As the Executive Assistant to the CEO , you will play a critical role in streamlining operations, managing communications, and optimizing productivity . You will act as a strategic partner, ensuring smooth execution of high-priority initiatives while handling executive-level tasks with discretion and efficiency.

πŸ”Ή This is NOT just a scheduling role. We are looking for someone who can anticipate needs, solve problems proactively, and help scale a fast-growing AI company .

🌟 Key Responsibilities

βœ… Executive Support & Strategy

β€’ Manage the CEO’s calendar, emails, and appointments, ensuring efficient time management.

β€’ Handle high-level communications with clients, partners, and investors.

β€’ Act as a gatekeeper and liaison between internal teams and the CEO.

β€’ Assist in decision-making by conducting research and summarizing key insights.

βœ… Operational & Project Management

β€’ Track key deliverables and follow up on action items from leadership meetings.

β€’ Coordinate cross-functional initiatives and special projects.

β€’ Optimize internal processes to improve operational efficiency.

βœ… Marketing & Growth Support (Preferred but not required)

β€’ Assist in social media, branding, or PR efforts .

β€’ Support marketing, fundraising, or investor relations tasks as needed.

βœ… Event & Travel Coordination

β€’ Plan and coordinate business travel, events, and speaking engagements .

β€’ Manage logistics for executive-level meetings, both virtual and in-person.

🎯 What We’re Looking For

βœ… Must-Haves:

β€’ 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role .

β€’ Strong organizational, communication, and problem-solving skills.

β€’ Ability to handle confidential information with discretion.

β€’ Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools .

β€’ Comfortable working in a fast-paced startup environment .

βœ… Nice-to-Have (But Not Required):

β€’ Experience in AI, marketing, or SaaS startups .

β€’ Background in growth, operations, or strategy .

β€’ Knowledge of digital advertising, paid media, or ad tech.

Job Tags

Full time, Remote job,

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