Job Description
We have an outstanding Contract position for a Contracts Administrator to join a leading Company located in the Jacksonville, FL surrounding area.
**US Citizenship is required.**
Job Responsibilities:
- Maintain and demonstrate a working understanding of the US Government Acquisition and Procurement environment, the function and relevant Company policies and procedures, commercial and international contracting methods, export, and FAR/DFAR and other government regulations.
- Independently lead and support proposal activities including; analysis of solicitations, preparing summaries and developing strategies and recommendations based on the analysis, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing the proposal documents for submittal to the Customer.
- Coordinate with other company functions as required to ensure appropriate reviews are conducted, schedule required reviews, and obtain required review and approval signatures prior to the submittal of proposals or execution of contractual documents.
- Research and make recommendations on proposal and contract language. Ensure that all necessary functions review recommendations and terms, with minimal direction and guidance needed from the Contracts Manager.
- Lead contract negotiations and collaborate with customers in defining contracts under general guidance from the Contracts Manager.
- Research and provide presentations on Acquisition/Contracting topics, strategies, and approaches of moderate complexity.
- Perform all aspects of assigned contract or purchase order processing including; accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
- Under the supervision of a Contract Manager analyze and prepare various agreements encountered in the business, such as Non-Disclosure Agreements (NDA's), Teaming Agreements, Memorandum of Understanding/Agreement, Strategic Alliances, and others as the opportunity presents.
- Lead or support fact-finding and other audit activities.
- Participate in final stages of assigned contract by verifying completion of all commitments and performing assigned activities associated with contract closeout.
- Act as primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements.
- Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts Manager, commensurate with experience and demonstrated competence.
- Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures.
- Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
- Develop specialized knowledge in an area of contracting such as, but not limited to, international contracting, certain contract types, commercial contracting, joint ventures, strategic alliances and intellectual property.
- May be required by supervisory personnel to prepare contract summaries to assure proper interpretation of the contract(s), perform cost or price analysis and resolution of moderately complex business issues on a special assignment basis.
Basic Hiring Criteria:
- High School Diploma or equivalent.
- 2-3 years of relevant Contract Management experience or equivalent experience.
- Ability to adapt to changing priorities and deadlines.
- Ability to maintain confidentiality and handle sensitive information.
- Strong professional demeanor and ability to represent the organization in a positive manner.
- Willingness to learn and stay up-to-date with industry developments and best practices.
- Cost Type / Cost-Plus Contract experience.
- Firm Fixed Price Contract experience.
- Prime Contract experience.
- Knowledge of contract administration principles, practices, and procedures.
- Excellent written and verbal communication skills to effectively interact with internal stakeholders, external clients, and vendors.
- Ability to prioritize tasks, manage multiple contracts, and meet deadlines in a fast-paced environment.
- Analytical: Strong analytical and problem-solving skills to review, interpret, and negotiate contracts.
- High level of attention to detail to ensure accuracy and compliance with contract terms and conditions.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Knowledge of DoD contracting.
- Knowledge of FAR/DFAR.
- Communicate effectively both orally and in writing.
- Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers;
- Utilize computer skills to prepare appropriate reports and documents- Microsoft Office
- Make decisions using sound judgement while complying with policies, procedures, appropriate principles, and applicable state and federal laws and regulations.
- Develop/demonstrate research and presentation skills to senior leadership.
- Ability to prioritize and multitask.
- Excellent organizational and follow through skills.
Desired Qualifications:
- Basic understanding of contract law and legal terminology, FAR & DFARS, and knowledge of procurement principles and practices.
- Familiarity with project management concepts and terminology.
- Experience with contract management software and databases.
- Ability to work under pressure and manage time effectively to meet deadlines.
- Ability to work collaboratively with cross-functional teams, including legal, and finance.
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