Job Description

THE TEAM YOU WILL BE JOINING

• A forward-thinking municipal government supporting one of the fastest-growing communities in North Carolina
• Over $160M in recent capital improvements invested across public safety, parks, and infrastructure
• Facilities & Asset Management division focused on efficient, sustainable growth for community-serving assets
• Leadership team committed to innovation, operational transparency, and resident-focused service delivery
• Highly collaborative work environment with partnerships across Fire, Parks & Recreation, Library Services, and Public Works

LOCATION

• Based in Mooresville, NC, onsite 5 days a week

WHAT THEY OFFER YOU

• A strategic seat leading end-to-end construction projects that directly shape the future of the Town
• Access to high-impact, community-focused capital initiatives—fire stations, rec centers, libraries, and more
• Long-term stability in the public sector with excellent benefits and work-life balance
• A mission-driven environment with visible outcomes and strong cross-departmental support
• Reporting line to the Director of Facilities & Construction Project Management with room to grow

WHY THIS ROLE IS IMPORTANT

• Serves as a key administrative liaison between the Town Manager’s Office, Board of Commissioners, and the public—ensuring transparency, accuracy, and professionalism in all official communications.
• Acts as the Town Clerk in their absence, maintaining continuity of government operations and ensuring statutory responsibilities are met without disruption.
• Supports elected officials by coordinating communication, handling sensitive documents, and preparing timely and accurate meeting materials and minutes.
• Plays a central role in safeguarding and managing public records in compliance with North Carolina statutes—preserving the Town’s legal and historical integrity.
• Enables smooth operation of meetings and legislative processes by organizing agendas, recording minutes, and ensuring accurate documentation of decisions.
• Helps maintain public trust through accurate, confidential handling of citizen inquiries, official correspondence, and board directives.
• Keeps departments informed and connected, ensuring cross-functional communication flows smoothly across all levels of Town government.

THE BACKGROUND THAT FITS

• Associate degree (or higher) in legal studies, public administration, or a related field, with 3–5 years in executive-level administrative support, office management, or government work.
• Strong familiarity with local or state government operations, especially in handling public records, ordinances, and board procedures.
• Proven ability to take accurate, detailed meeting minutes and handle confidential information with professionalism and discretion.
• Skilled in modern office technology, including Microsoft Office Suite, databases, and agenda management software.
• Confident communicator with the ability to interact effectively with elected officials, department heads, and citizens.
• Notary Public certification (or ability to obtain within one year), and interest or progress toward NC Town Clerk certification is a plus.

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