Job Description

Nice to meet you, we are Suzano!

At Suzano, we believe innovation and sustainability go hand in hand. This union gave rise to a meaningful attitude: innovability, which guides us in thinking outside the box and looking beyond to tackle the challenges of the 21st century. We plant and grow trees. We transform this renewable raw material into innovative and sustainable bioproducts that are part of the everyday life of over 2 billion people. We cultivate life on the sheet of the notebook that teaches children, in the diaper that protects babies, in the biodegradable cup of coffee that does not harm the environment, in absorbent papers and in the convenience of using sustainable packaging.

Get to know us in 2 minutes:

+ Plural

We are the same and different. Singular and plural. Here you can discover new challenges, new horizons, new goals and even more about yourself.

What Do We Expect From You:

We are looking for an Senior Executive Assistant to join our team at Suzano North America. This professional will play a key role in ensuring the smooth operation of our Fort Lauderdale office and supporting our local leadership team.

In this role, you will act as a central point of contact for office administration, executive support, internal communication, and coordination of corporate activities. You will work closely with teams in Brazil and across the U.S. to ensure alignment, efficiency, and a high-quality employee experience. Your ability to manage multiple priorities, build strong relationships, and proactively solve problems will be essential to our success.

Qualifications:

Required:

• Bachelor’s degree completed.
• Fluent in English, both written and spoken.
• Minimum of 3 years of proven experience in office administration and/or as an Executive Assistant.
• Solid understanding of accounting principles and SAP system experience.

Desirable:

• Proficiency in Portuguese is a plus.
• Familiarity with Concur travel and expense system is an asset.
• Strong command of Microsoft Office tools (Outlook, Excel, PowerPoint, Word).
• High level of professional integrity and discretion when handling confidential information.
• Strong sense of proactivity, ownership, and problem-solving skills.

What You’re Going to Do:

Administration:

• Ensure the smooth operation of the office and provide an excellent employee experience (including organized workspaces, functional meeting rooms, stocked kitchen and snack areas, clean and well-maintained facilities, and effective communication with the building administration).
• Act as the main point of contact for all office-related inquiries from employees.
• Manage local vendors and service providers, including maintenance contracts, renewals, cost control, and identifying efficiency opportunities.
• Coordinate office events and celebrations (e.g., birthdays, team lunches, happy hours, year-end parties, team-building activities, and leadership townhalls).
• Serve as the primary liaison with corporate departments such as Legal, Service Center Brazil, and other Executive Assistants.
• Oversee audit processes related to the office and workplace safety, in collaboration with the Brazil office.
• Support expatriates during relocation and settling-in processes.
• Manage travel arrangements, including administering Concur (user setup, updates), enforcing travel policy compliance, and coordinating travel for visitors (hotel bookings, transportation).
• Oversee corporate credit card administration (user management, expense reconciliation aligned with budget).
• Lead and develop the Administrative Assistant, supporting their performance and growth.

Executive Assistant:

• Coordinate and book national and international travel for the Managing Director, and process related expense reports.
• Support executive leadership with travel arrangements and expense submissions.
• Schedule and coordinate meetings and calls with customers and partners.
• Manage calendars and agendas for internal and external meetings.
• Handle administrative paperwork, including signature collection and document processing.
• Assist with expatriation-related logistics (e.g., appointments, flights, coordination with Global Mobility HR).
• Prepare and manage office-related expenses tied to the MD’s dedicated corporate credit card.

Communication:

• Act as the focal point for internal and external communications, ensuring alignment with Marketing and Communication teams in Brazil (e.g., customer visits, brand visuals, corporate gifts, and communication strategy).
• Support the Europe-based Communication Coordinator in adapting initiatives to US team needs (e.g., customer newsletters, internal campaigns like Say It Suzano , holiday messaging, and celebration planning).
• Lead the planning and execution of major events such as Vancouver Pulp Week and other key industry events, in partnership with the Technical Service team.
• Manage the Suzano America branding initiative in collaboration with universities and external stakeholders (including partnerships, sponsorships, event coordination, and budget management).

Accounts Payables:

• Own the yearly budget process for administrative operations, including input, monitoring, and reporting.
• Oversee processing and control of all administrative invoices and recurring office costs.
• Monitor payments in SAP and support financial reconciliation processes with SGS Brazil.
• Track and manage monthly fixed costs, ensuring alignment with budget and accurate P&L allocation.
• Execute accounting reclassifications as needed.
• Contribute to special projects, including the upcoming SAP system implementation in 2026.
• Respond to ad-hoc financial or administrative requests from the Finance Controller.

What We’re Looking For:

• Process-Driven Mindset: Focused on efficiency, standardization, and sustainable performance.
• People Developer: Strong leadership and mentoring capabilities to build a resilient and capable team.
• Adaptability & Resilience: Ability to thrive in a fast-paced environment undergoing change and growth.
• Professionals who share our values Suzano - People and Culture. Read more here:

We are pleased to offer an attractive compensation and benefits package for this role, which includes:

• Variable Compensation: Enjoy a competitive bonus program
• Paid Time Off (PTO): Start with 18 business days of paid time off to relax and recharge.
• Birthday Off: Celebrate your special day with your loved ones, your birthday is on us!
• 401(k) Retirement Plan: Suzano offers a monthly company match to help you save for the future.
• Life Insurance: Group life insurance coverage provided according to Suzano’s corporate policy.
• Parental Leave
• Health Insurance: Suzano pays 100% of the cost, no paycheck deductions! Coverage includes:
• BCBS Blue Options
• Transamerica GAP Insurance
• Principal Dental, Vision, and Disability Insurance (Short and Long Term)
• Subsidized Gym Memberships: Support for your fitness goals with subsidies for gyms and studios.
• Employee Assistance Program (EAP): Resources and support for personal and professional challenges.

This is an exciting opportunity to join a dynamic and growing team at Suzano North America, where your contributions will make a meaningful impact!

As a global company, we take pride in our diverse workforce and place a strong emphasis on equal opportunities and diversity. We invite everyone who is enthusiastic about our company to apply, regardless of age, disability, ethnic origin, gender, or religion.

If we have piqued your interest, we look forward to receiving your application.

#Proudtobepartof #JoinSuzano

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