Job Description

Our client in Fort Worth, TX has an immediate need for a Sr. Administrative Assistant on contract to hire basis.

Company Profile:

Behaviorial Health

Great Team

In Office Position

Sr. Administrative Assistant Role:

The Sr. Administrative Assistant will provide high-level, confidential administrative assistance to the Vice President

Handle sensitive information with professionalism, discretion, and adaptability to various work environments and styles

Collect and organize data from employees at all levels to assist in the preparation of meetings, reports, presentations, and consultant agreements

Manage the VP’s calendar, ensuring seamless scheduling and conflict resolution

Collaborate with the Executive Assistant in preparing and reviewing contracts and documents in conjunction with legal counsel, maintaining detailed records of agreements, and serving as backup for these tasks

Offer administrative support across departments during industry conferences and events as required

Coordinate domestic and international travel arrangements

Organize and manage conference calls, teleconferences, and meetings, overseeing logistics such as room reservations, agendas, technical equipment, and catering

Support the coordination of professional and industry conferences, attending and assisting at large conferences as needed

Create and prepare presentations, slide decks, and other materials for both internal and external meetings

Order and manage the shipping of medical supplies for research purposes, both domestically and internationally

Uphold compliance guidelines and ensure no conflicts of interest arise between the medical affairs and commercial business teams

Effectively prioritize and manage workloads to meet deadlines

Complete various ad-hoc projects and general administrative tasks as directed

Represent the organization in a professional manner through clear communication and consistent follow-through

Sr. Administrative Assistant Background Profile:

Bachelor’s degree in Business, Communications, or a related field

At least 2 years of experience providing administrative support

Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, etc.)

Excellent organizational skills with a keen attention to detail

Flexibility to adapt to diverse work styles and situations

Strong decision-making, problem-solving, and judgment capabilities

Proactive in identifying and resolving inefficiencies

Strong communication skills, both professional and effective

Ability to handle confidential information with discretion and urgency

Skilled in managing multiple projects and meeting deadlines efficiently

Capable of working independently and collaboratively with senior leadership and crossfunctional teams

Experience in project coordination, working with internal teams, clients, and vendors

Ability to interact with a wide range of individuals, demonstrating patience and professionalism

Features and Benefits while On Contract:

We go beyond the basic staffing agency offerings! Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit.

Features and Benefits of Client:

Medical

Dental, Vision

401k

Equal Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas.

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