Job Description

Role: Data Entry Specialist/Permit Coordinator

Location : Mesa, AZ 85210

Setting : 100% On-Site

Pay : $23 - $25

Hours : Full-Time (40-hours)

Job Overview

We are seeking a detail-oriented and organized Data Entry Specialist/Permit Coordinator to join our team. This position will work closely with local managers and records, and provide accurate records to support overall operations.

Responsibilities

• Review and process permit applications, ensuring all submissions meet established criteria.
• Check documentation for accuracy, completeness, and compliance with local regulations and codes.
• Provide front-line customer support at permit counters and through various communication channels.
• Answer applicant inquiries and guide them through the permitting process, including required forms and procedures.
• Input and manage application data using digital permitting systems.
• Maintain organized and up-to-date records for all permit transactions and approvals.
• Monitor the progress of applications and follow up as needed to ensure timely processing.
• Accurately calculate permit fees based on project specifications.
• Deliver clear and consistent fee information to applicants and stakeholders.
• Coordinate with inspectors, planning staff, and external agencies to support a seamless permitting workflow.
• Serve as a liaison between applicants and various departments to resolve issues and facilitate approvals.

Requirements

• Strong organizational skills and attention to detail
• Critical thinking and problem-solving ability
• Proactive decision-making skills
• Effective time and task management
• Collaborative team player
• Clear and professional communication
• Flexible and able to handle multiple tasks

Ideal Experience (Preferred, not required):

• Proficient in DocuSign, Adobe Pro, and Office 365
• Experience reading and interpreting detailed language
• Familiarity with client-provided service contracts

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