Job Description

Job Title: Legal Administrative Assistant

Location: Columbia, MD

Job Type: Full-Time, Non-Exempt, On-site

About Us:

We are a growing business and litigation law firm in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and experienced Legal Administrative Assistant to support our Columbia Office.

Job Summary:

We are seeking a skilled Legal Administrative Assistant to support our Trust & Estates Litigation practice. The ideal candidate will have relevant legal experience dealing with trusts and estates. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. The Legal Administrative Assistant will provide comprehensive administrative and legal support, including document preparation, calendar management, client communication, and coordination of transactional matters.

Key Responsibilities:

• Provide administrative support to attorneys within the Trust & Estates Practice Group, including calendar management and correspondence handling.
• Prepare, edit, and format legal documents, contracts, agreements, and correspondence.
• Maintain, organize, and manage case files, client records, and other legal documents.
• Coordinate the execution of legal documents, obtaining signatures, notarization, and filing as required.
• Manage and track deadlines, ensuring timely filings and submissions.
• Assist with due diligence, document reviews, and regulatory compliance matters related to trust or estate transactions.
• Prepare and file regulatory and corporate documents as required by federal and state laws.
• Maintain a high level of confidentiality regarding all sensitive legal and client matters.
• Organize team meetings, prepare meeting materials, and track follow-up actions.
• Handle administrative tasks related to billing, time entry, and expense reporting for attorneys.
• Collaborate with other administrative staff and legal professionals to ensure smooth workflow and efficiency.

Skills and Abilities:

• Strong administrative and organizational skills, with the ability to manage multiple deadlines.
• Excellent communication and interpersonal skills to liaise with attorneys, clients and other stakeholders.
• Proficiency in legal documentation, contract management, and regulatory filings.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem-solving skills.
• Proficiency with Microsoft Office Suite and legal document management software.
• Ability to create an organized filing system.

Education and Experience:

• Bachelor's degree preferred, but high school diploma accepted with some college or equivalent work experience.
• 3+ years of experience in a law firm or legal setting.
• Experience in Trust and Estate law is required.
• Experience in communicating with government agencies is highly preferred.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development within a dynamic and supportive environment.
• A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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