Job Description

Job Description

POSITION: Independent Spent Fuel Storage Installation (ISFSI) Administrator

REPORTS TO: ISFSI Manager and Executive Director of Business Operations

POSITION SUMMARY:

• Supports company business by managing the administrative functions associated with ISFSI business operations. This includes but is not limited to managing office operations; processing accounts payable, site records and correspondence; and supporting payroll processing.

Responsibilities of the job:

• Provides for the administration and maintenance of the Records Management System; coordinates document control activities and various controlled distribution programs, policies and procedures.

• Performs accounts payable function including receiving and processing invoices in accordance with Company policies and procedures; preparation and control of checks to vendors, investigating and responding to vendor inquiries.

• Performs purchasing activities including the preparation of Purchase Orders in accordance with Company policies and procedures.

• Maintains Purchase Requisitions and reconciles Procurement Card Purchases.

• Processes, maintains and distributes all corporate policies and procedures.

• Supports the implementation of procedure and program revisions.

• Assists in coordinating and responding to auditor requests, including external annual audits of the financial statements, trust fund audits, internal audits, sales and use tax audits, DOL audits, etc. as needed.

• Assists in coordinating all incoming and outgoing correspondence to verify appropriate personnel are receiving and reviewing documents for submittals to outside agencies.

• Assists in planning and scheduling and preparation of licensing submittals for signature, including coordination of management reviews and approval.

• Assists with budget preparations.

• Reviews, prepares, and processes expense reports for compliance with Company Policy and IRS guidelines.

• Responsible for control of Petty Cash.

• Supports the implementation and maintenance of the Corrective Action Program and the administrative requirements of the security program.

 • Assists General Counsel and legal team in coordinating and responding to requests for discovery in support of Department of Energy and other litigation.

• Assists with meeting preparation and distribution of material for Community Advisory Meetings and Federal Energy Regulatory quarterly meetings.

• May require travel to other support facilities as necessary.

• Perform other duties as assigned.

Qualifications (Required and Desired):

Required

The ISFSI Administrator is required to meet the following minimum requirements:

· Prior experience in an office environment and/or related academic or technical training

· Shall have a high school diploma or equivalent

· Five (5) years relevant administrative/office experience

Additionally, an ISFSI Administrator should meet the following minimum requirements:

· Knowledge of financial/business controls and processes

· Advanced work processing, database, spreadsheet skills

· Familiarity with administrative processes and controls

· Relevant skill and/or experience in finance and accounting

· Must demonstrate initiative

· Good oral and written communication skills

· Planning and organizational skills

· Detail oriented, high level of accuracy

· Ability to effectively deal with internal and external customers

Desired Experience and Background

· Associate degree in Business Administration or related field, or equivalent experience

· Knowledge of payroll functions

· Experience interfacing with vendors, auditors, various state/federal agencies

· Knowledge of procurement functions

· Knowledge of accounts payable processing

· Familiarity with Microsoft Office 365

· Familiarity with Human Resources/Benefits concepts

· Familiarity with accounting practices/processes

· Knowledge of cash management functions

Desired Skills

· Office Management skills

· Records management skills

ADDITIONAL INFORMATION:

Our employees are rewarded with competitive salaries and a comprehensive benefits package which includes medical and dental coverage, life insurance, vacation, paid holidays, tuition reimbursement, and more. 

Maine Yankee Atomic Power Company is an equal opportunity employer. Applicants are considered for all positions without regard to race, color, religion, sex, age, disability, sexual orientation, ancestry, marital or veteran status.

Qualified candidates should send a resume and cover letter via email by March 11, 2025, to:

Carla Pizzella cpizzella@3yankees.com

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