Job Description

Be part of a team that shapes the environment and makes a lasting impact on our communities through construction. We are seeking a highly organized and proactive Executive Assistant to provide direct support to the COO and additional C-suite executives. This is an exciting opportunity to work closely within the company’s leadership team and take ownership of impactful projects that shape company culture and operations. The ideal candidate will thrive in a collaborative, professional, and dynamic work environment. If you are a proactive and detail-oriented professional looking for an opportunity where you can make a meaningful impact, we encourage you to apply!

Responsibilities

• Provide executive-level administrative support to the COO, including scheduling meetings, managing calendars, and coordinating appointments.
• Assist the CFO with board meetings, including preparing board books and supporting related logistics.
• Schedule and coordinate meetings for VPs, including event planning and organizing company-wide initiatives.
• Manage a company merchandise store, working with vendors and tracking costs.
• Assist in planning and coordinating company outings, office parties, and summer picnics in collaboration with HR.
• Support lunch-and-learn sessions, including catering coordination and expense tracking.
• Assist with onboarding new hires and maintaining an up-to-date staff directory.
• Develop meeting agendas, take minutes, and follow up on action items.
• Lead and support special projects, including diversity, equity, and inclusion (DEI) initiatives.
• Handle data tracking and reporting, utilizing spreadsheets and Google Sheets to analyze and organize information.
• Support the creation of surveys to collect client feedback, compile results, and maintain secure tracking in Google Sheets.
• Ensure professional representation of the company in all interactions, maintaining confidentiality and discretion.

Ideal Experience

• 5-10 years of relevant experience, ideally supporting C-level executives in a fast-paced environment.
• Bachelor’s degree is preferred.
• Advanced MS Office: Word, Excel, PowerPoint, and Outlook.
• Proficiency in Google Suite and other office productivity tools. Strong spreadsheet management and data organization skills are a must.
• Ability to manage multiple tasks, prioritize effectively, and maintain accuracy under deadlines.
• Adept at handling confidential information and maintaining a high level of discretion.
• Strong written and verbal communication skills; able to interact effectively with colleagues at all levels.
• Comfortable working in a male-dominated environment and adjusting to different work styles.
• A proactive self-starter who takes responsibility and seeks ways to improve processes.
• Must be able to handle constructive feedback and not take things personally.
• Demonstrated commitment to previous roles and a willingness to commit long-term to the organization.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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