Job Description

Executive Assistant

Our client, a manufacturer of turbojet engines, located in metro-Atlanta is seeking an Executive Assistant who will be responsible for managing day-to-day activities, improving efficiency, and ensuring alignment with leadership and organizational goals. This critical role requires excellent interpersonal and communication skills, high dependability with the ability to work independently and able to prioritize tasks and scheduling.

Key Responsibilities:

• Manage complex calendars, resolving scheduling conflicts and identifying knowledgeable attendees for meetings.
• Arrange domestic and international travel, including ground transportation, and provide necessary documentation and materials.
• Process expense reports and reconcile corporate travel cards.
• Coordinate meetings with internal and external attendees, including catering, visit requests, and electronic equipment setup.
• Set up virtual meetings (Teams; etc.).
• Perform administrative duties with minimal direction, exercising independent decision-making and problem-solving skills.
• Track action items, ensure timely completion, and follow up as needed.
• Complete special assignments as required.

Qualifications:

• Bachelor’s degree in Business, Management, or a related field.
• Demonstrated administrative assistant experience supporting Executive-level management.
• Candidate should be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint as well as experience with an Expense Management System.
• Possesses excellent communication and interpersonal skills, with the ability to effectively interact with all levels of internal management, staff, external clients, and customers, while maintaining discretion and confidentiality.
• Excellent multi-tasking ability and the ability to prioritize tasks.

Preferred Qualifications:

• Working with the US Department of Defense
• Working with DoD security procedures

Benefits:

• Competitive salary.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• Collaborative and innovative work environment.

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