Job Description

About the Company:

I’m hiring an Executive Assistant for a dynamic CEO based in Miami. He’s a strong, driven leader with high expectations—especially for his right hand. This role is best suited for someone who can operate as a true extension of the CEO: sharp, proactive, and deeply trustworthy. If you thrive in fast-paced, high-performance environments and love being the person who keeps everything on track, this could be an ideal fit.

About the Role:

What You'll Be Doing:

• Managing a constantly evolving calendar
• Coordinating complex travel arrangements (domestic & international)
• Handling email and communications on behalf of the CEO
• Preparing meeting materials, agendas, and follow-ups
• Acting as a liaison with internal and external stakeholders
• Supporting sales efforts with admin tasks (CRM updates, proposals, etc.)
• Managing relationships with vendors and suppliers
• Ensuring a top-notch client experience through coordination and communication
• Overseeing product sample logistics and distribution
• Assisting with sales decks and presentation materials
• Pitching in on special projects and occasional personal tasks

Qualifications:

What We're Looking For:

• 4+ years supporting senior leadership or C-suite executives
• Excellent communication, judgment, and organizational skills
• High discretion and a proactive mindset—you anticipate needs, not just react
• Comfortable managing competing priorities in a high-stakes environment
• Tech-savvy: familiar with Google Suite, Microsoft Office, Slack, Zoom, CRM tools
• Professional, polished, and flexible with a no-task-too-small attitude
• Based in Miami and available for full-time onsite work

Preferred Skills:

• Sales admin experience
• Worked with vendors or in supplier management
• Background in manufacturing or food & beverage
• Exposure to M&A activity

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