Job Description

Job Summary:

Primary Services is seeking a highly organized and proactive Travel & Admin Specialist with proven experience in corporate travel coordination to support a fast-paced and collaborative real estate team . This role is critical to ensuring operational efficiency by managing administrative logistics, coordinating communication across teams, and supporting real estate projects from start to finish. If you're detail-oriented, resourceful, and excel at multitasking, this is the role for you.

Key Responsibilities:

• Provide day-to-day administrative and logistical support to the real estate team
• Schedule meetings, manage calendars, and assist in maintaining project timelines
• Coordinate complex corporate travel arrangements , including flights, lodging, ground transportation, and travel itineraries
• Prepare and submit expense reports , travel reimbursements, and other required documentation
• Maintain and update project files, contracts, and real estate-related documents
• Serve as a key liaison between internal departments, vendors, and external stakeholders
• Assist in the creation of presentations, reports, and meeting materials
• Oversee office supply needs and manage any related facility or equipment requests
• Track project milestones, monitor deadlines, and follow up on outstanding tasks
• Support onboarding for new hires, ensuring access to resources and tools

Qualifications:

• 2+ years of experience in project coordination, office administration, or executive support
• Experience within real estate, facilities, or corporate services is highly preferred
• Demonstrated ability to manage complex corporate travel logistics
• Strong organizational and time management skills with the ability to prioritize and multitask effectively
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with travel booking tools and project management platforms is a plus
• Highly detail-oriented, self-motivated, and comfortable working independently and as part of a team
• Knowledge of commercial real estate operations or facilities management is a strong plus

If you’re ready to contribute to a growing real estate team and thrive in a role where every day brings new challenges, we encourage you to apply!

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