Contract Administrator Job at Per Sé Group, Morristown, NJ

dzZyL1pNOEJ5Q2FwZnJueEc4R3RxdHg2
  • Per Sé Group
  • Morristown, NJ

Job Description

Summary :

We are seeking a highly organized and detail-oriented Project Document Control and Management Specialist to manage project documentation throughout its lifecycle. This role involves generating contracts, purchase orders, and change orders, as well as overseeing the subcontractor billing process. The ideal candidate will also track project progress through RFIs, submittals, and change orders while supporting project managers and ensuring compliance with contract-related functions. The position is based in Morristown, NJ and may require on-site presence at project locations, with flexibility for remote work.

Responsibilities :

  • Oversee project document control from inception to close-out.
  • Generate and manage contracts, purchase orders, and change orders for subcontractors.
  • Receive and process monthly subcontractor billing and ensure timely submission of invoices.
  • Manage and track project bidding process, including distribution of documents, follow-ups, and RFIs.
  • Track and process Requests for Information (RFIs), submittals, change orders, and other relevant documentation.
  • Maintain accurate logs of contracts, invoices, change orders, and related project documentation.
  • Serve as a liaison between Project Managers, accounting team, and consultants.
  • Review and verify vendor invoices for accuracy before submitting for Project Manager approval.
  • Manage subcontractor liability insurance, ensuring coverage meets project requirements.
  • Coordinate the collection and tracking of close-out documents, including lien waivers.
  • Assist in the construction permit filing process.
  • Chair and distribute meeting minutes for project and owner meetings.
  • Support multiple Project Managers by managing various tasks simultaneously.

Preferred Skills/Expertise :

  • Deep understanding of contract-related functions, including contract accounting, change requests, and cost reports.
  • Proficient in writing and entering subcontractor contracts, purchase orders, and change orders.
  • Ability to manage subcontractor bidding processes and track related documents.
  • Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
  • Excellent communication skills to serve as a liaison among project stakeholders.
  • Knowledge of construction permits and project close-out documentation.
  • Proficiency in software tools for document management and tracking (e.g., project management platforms, spreadsheets).
  • Ability to work in a fast-paced environment and adapt to changing project needs.

The pay range for this role is $50-$60 per hour. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire and schedule type). Our contractor employees receive a comprehensive benefits package which includes: medical/Rx, dental, vision, voluntary life, AD&D and disability insurance; 401(k) with employer match; health care savings account; and discount programs to meet our employees’ individual needs. Additional information can be provided on request.

Job Tags

Hourly pay, Contract work, For contractors, For subcontractor, Remote job,

Similar Jobs

Outepai

Senior Sourcing Engineer Job at Outepai

 ...secondary processes (spray painting, ultrasonic welding), progressive stamping, aluminum die-casting, and CNC finishing. Partner with engineering teams to influence design for manufacturability (DFM) and validate supplier process routes. Cost Insight & Business... 

The Ash Group

Product Owner Job at The Ash Group

 ...C No 3rd Parties *** Position: Accounting/Finance Product Owner Location: Phoenix, AZ or Atlanta, GA (can be worked from...  ...to developing goals in the area and planning efforts (budgets, operational plans, etc.). Manages large projects or processes with moderate... 

Sonder Consultants

Corporate Tax Associate - New York Job at Sonder Consultants

 ...Prestigious international law firm is seeking ambitious and energetic junior- to mid-level Associates to join its growing Tax team in New York (though qualified candidates may be considered for positions in other U.S. locations), where they will have the opportunity to... 

First Watch Restaurants, Inc.

Dishwasher Job at First Watch Restaurants, Inc.

Overview Our YOU FIRST Philosophy In addition to no night shifts, ever and our fully chef-curated menu, our #1 priority has always been our people. We care about our customers, and we care about you! Thats where our YOU FIRST culture begins each day, we put...

Schenck, Price, Smith & King, LLP

Corporate Attorney Job at Schenck, Price, Smith & King, LLP

 ...Schenck, Price, Smith & King, LLP is seeking a Corporate Attorney with Intellectual Property experience to join our team. The ideal candidate will have at least 5 years of experience in: Mergers and acquisitions Corporate formation and structuring Secured stock...