Job Description

Job Title: Department Assistant (Bilingual - Spanish Preferred)

Location: Onsite – Construction Field Office

Schedule: Monday to Friday, 7:00 AM – 5:30 PM (Must be available for Saturdays/Sundays as needed)

Travel: Local travel on-site required (Personal vehicle needed – valid license and MVR check required)

Pay: Hourly + Overtime eligible after 40 hours/week (in accordance with state OT laws)

Overview:

We are seeking a reliable and organized Department Assistant to support our team on an active construction project. This role is based in a field office trailer located on a live construction site. You’ll be instrumental in providing administrative support to ensure the smooth daily operation of project and department functions.

This is a full-time, onsite role that requires flexibility, excellent communication skills (English/Spanish bilingual preferred), and a proactive mindset.

Key Responsibilities:

• Assist with weekly field craft time entry and payroll support
• Verify time entries in jobsite badging system and flag any corrections
• Coordinate and submit correction pay requests as needed
• Perform data entry for site-specific tracking logs (e.g., IRA log, apprentice data, etc.)
• Process new hire paperwork and ensure completion for payroll submission
• Translate documents and assist Spanish-speaking team members with daily communication
• Support document control processes and maintain organized records
• Receive and manage UPS/FedEx shipments
• Monitor and reorder office supplies
• Help coordinate onsite training and events
• Finalize orientation documents and provide translation support as needed

Requirements:

• Bilingual in English and Spanish preferred (oral and written communication)
• High School Diploma or GED
• Minimum 2 years of administrative experience (construction or field office setting preferred)
• Valid driver’s license and reliable vehicle capable of driving on gravel roads
• Strong organizational and communication skills
• Ability to work independently, manage priorities, and meet tight deadlines
• Professional demeanor and ability to collaborate with various personalities
• Must be able to work a traditional 5/10 schedule (no flex or 9/80 schedule offered)

Computer Skills:

• Proficient in Microsoft Office Suite (Excel, Word, Access)
• Familiarity with Oracle or similar systems is a plus

Additional Information:

• Work boots required
• Overtime may be required based on project needs
• Must be comfortable working in a field office environment with exposure to outdoor elements (heat, cold, dust)
• May occasionally lift or carry up to 50 lbs

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