Job Description

Firm Overview:

Our client, a leading real estate development, investment, and management company is seeking a highly motivated and detail-oriented Asset Management Administrator to join our team and support our growing portfolio of currently more than 3 million square feet.

Position Overview:

The Asset Management Administrator will oversee property leases and related transactions, ensuring accuracy and efficiency in lease administration. Additionally, the Asset Management Administrator will be responsible for managing the tenancy information in the Company’s Yardi technology platform, ensuring all relevant information is accurately inputted and historical data is maintained.

Primary Responsibilities:

Lease Administration:

• Assist Asset Managers and outside Legal Counsel with the preparation and execution of new leases, including preparation of lease exhibits and coordination of internal lease approvals.
• Review and process all executed leases, lease amendments, lease renewals, and notice/address changes.
• Create and maintain electronic and paper tenant folders; create/update tenant and property information in the Lease Expiration Report.
• Coordinate with counsel to abstract new leases and update existing abstracts.
• Track required tenant sales reporting and percentage rent payments.
• Track critical dates for upcoming lease expirations, option notifications, and kick-out dates.
• Update and maintain property co-tenancy and use exclusives/restrictions schedules.
• Coordinate Estoppel/SNDA requests.
• Track Tenant Certificates of Insurance (COIs) and coordinate with the Property Management Department to maintain updated Vendor COI files.
• Interpret lease language with Property Management and Accounting Departments regarding annual CAM/TAX reconciliations.
• Coordinate and assist with annual business plans.
• Assist the Director of Acquisitions with due diligence items and work with outside legal counsel in all aspects of real estate closings.
• Assist Finance team with loan closings.
• Ensure compliance with lease terms by both parties, addressing issues such as maintenance responsibilities and use restrictions.
• Maintain accurate lease records and databases.
• Prepare and distribute lease-related reports and summaries to internal teams for decision-making.

Yardi Technology Platform Management:

• Ensure all relevant lease information is accurately inputted into Yardi.
• Maintain and update historical data within the Yardi system.
• Collaborate with other departments to ensure the integrity and accuracy of lease data in Yardi.
• Provide training and support to team members using the Yardi platform.

Additional Responsibilities:

• Coordinate tenant events and communications, ensuring a high level of tenant satisfaction.
• Support property managers with tenant relations and conflict resolution.
• Stay informed about industry trends and best practices in lease administration and digital marketing.

Qualifications:

• Minimum 2+ years of relevant real estate experience.
• Experience with Yardi platform required.
• Strong understanding of lease agreements, amendments, and renewals.
• Excellent organizational and time management skills with a strong attention to detail.
• Proficiency in Microsoft Office Suite.
• Experience with website management and social media platforms.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Knowledge of real estate terminology and asset management practices.
• Bachelor’s degree in business, real estate, or a related field preferred.

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