Job Description

Administrative Tax Assistant

Hybrid-Wilmington, DE

Monday to Friday 7:30 a.m. to 4:30 p.m.

We are currently seeking an Administrative Tax Assistant in the Wilmington, DE office. Someone who is highly organized, personable, attentive to detail and thrives in a fast-paced environment will do well in this position. Our most successful employees are service oriented, work well as a team player and take initiative for their assignments.

As an Administrative Tax Assistant, you will be primarily responsible for shareholder-related and tax compliance support tasks. You will assist with the workpapers, calculations and jurisdictional notice responses for, international, federal and state tax preparation workstreams. This position offers a unique opportunity to learn and grow in the basics of tax compliance for a large S-corporation and support the team who prepares and reviews the returns. You also will have the rare opportunity to provide customer service and support to the company shareholders as well as work on the quarterly and interim tasks related to the deliverables to the shareholders such as dividends, director fees and distribution calculations.

Some of the things you will be doing:

• Serves as the point of contact for the shareholder community and their delegates
• Track all shareholder changes throughout the year including but not limited to share transaction requests, bank account changes, address changes, state of residency/domicile changes, stock transfers, and other items as needed and keeping the Treasury, Legal, Accounting and Tax teams updated with changes
• Maintenance of shareholder ownership family trees
• Respond to shareholder requests related to tax payments, proof of payments, proof of company ownership, etc.
• Maintain online shareholder portal details for delivery of confidential documents and annual elections to shareholders including K-1’s, quarterly tax distribution and director fee summaries, affidavit forms, and annual tax elections, etc.
• Assist with implementation of process improvements to include automation and updating and creating policy and procedures
• Own and manage the quarterly director fee and dividend processes including the payment request and follow through as well as the related reconciliations and journal entries needed for accounting
• Own and manage the annual US Certificate of Residency process for shareholders
• Assist the tax team with support for the tax compliance process. This includes but is not limited to: workpaper support, entry level tax adjustment calculations, tax payment requests, journal entries for accounting records, and compilation of returns and shareholder K-1 packages.
• Serve as lead point of contact for managing and resolving state and federal tax notices
• Preparation of dormant and no activity federal and state tax returns
• Assist and provide support with the tax return extension and estimate process
• Provide support and assistance to the projects the tax team has ongoing
• Assist with account reconciliation process
• Serve as lead in executing the mailing of paper filed returns and other mailings as needed

What technical skills, experience and qualifications do you need?

• Bachelor or Associate Degree in business required
• Excel experience required
• Alteryx experience is a plus
• Effective interpersonal, written, and verbal skills
• Detailed oriented with ability to multi-task in a fast-paced environment
• Team player
• Takes initiative

Time on-site or time zone may be necessary based on business need.

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