Job Description

Antioch University

Administrative Coordinator

• Staff

Antioch University Seattle

Position Title: Administrative Coordinator

Department: Counseling (Division III)

Classification: Staff – Full Time, Non-Exempt

Reports to: Divisional Administrative Director

Location: Antioch University Seattle, WA campus, with the ability to travel to campuses and other locations

Compensation: Antioch University offers a competitive compensation and benefits package that includes both direct and indirect pay. The compensation will be based on experience, education, knowledge, credentials, and a consideration of the difficulty and complexity of the position. The typical hiring range for this position is: $19.00 per hour.

Position Summary

This Administrative Coordinator supports all administrative processes for Division III in the Counseling, Psychology, Therapy (CPT) School, and helps coordinate student onboarding and support, course planning, Brightspace processes and access for faculty and students, course registration, events, and clinical intensive residencies. Additionally, the Coordinator works closely with the Practicum and Internship team to process affiliation agreement and other clinical processes. The Administrative Coordinator ensures a welcoming, customer focused environment for students, staff, faculty and visitors.

The Coordinator works with students, faculty, and other university offices as needed. Programs include, but are not limited to: CMHC MA in person Keene, CMHC MA Online/low residency, School Counseling, CMHC Art Therapy Concentration, CMHC Drama Therapy Concentration, CES PhD, with a special focus on CMHC in person Seattle.

Essential Duties and Responsibilities

Coordination

• Coordinate and review affiliation agreements in Supervision Assist and identify those that are expiring and if needed, coordinate affiliation agreement renewals to keep contracts up to date
• Coordinate student communication for Practicum and Internship program with the clinical team during the student onboarding process
• Update and audit graduating student hour logs to ensure ready to confer in collaboration with the Program Coordinator
• Review active students in Supervision Assist once each semester, coordinating withdrawn or graduated students with the clinical and academic teams
• Coordinate audits of section rosters to ensure students are correctly registered each semester, communicating registration change needs to relevant individuals
• Coordinate clinical course registration process in collaboration with the relevant Program Coordinators, administrating the clinical onboarding process
• Organize various department functions including but not limited to commencement and Chi Sigma Iota honors society events
• Coordinate learning management system access to ensure faculty and students have access to relevant sites

Administrative Support

• Track student evaluations
• Provide administrative support to Divisional Leadership, Program Coordinators, Clinical Directors, Program Directors, Chairs and all faculty as needed
• Respond to in person and email questions, inquiries, and concerns, as well as maintain ongoing communication with faculty, staff and students
• Maintain up-to-date electronic student files
• Take minutes at department meetings
• Assist with updating handbooks and academic catalog as needed
• Review website content for accuracy and initiate updates as necessary
• During residencies check in students and provide faculty and student program support as needed
• Provide administrative support for accreditation processes and affiliations with other universities

Performs other duties as assigned

Antioch University reserves the right to change the duties of the job description at any time.

Minimum Requirements

• 2 years of related experience or combination of education, experience and training
• Bachelor’s Degree preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suites (Docs, Sheets, Slides, etc.), and experience with databases
• Excellent written and verbal communication, and interpersonal skills
• Superior organizational and time management skills
• Commitment to fostering a diverse and inclusive work environment
• Occasional weekends are required

Supervision Received

• Minimal supervision received

Supervision Exercised

• No supervisory responsibilities

Hours of Employment

This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits Summary

Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation based on hours worked each pay period (carry-over allowed up to 2.5 days); 12 days per year sick leave (carry-over up to 65 days); 16 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual. (This list is meant to be an informal summary of benefits. Plan benefits and eligibility requirements are governed by the plan documents and University policies which will be made available upon request).

Application Process

Please include a cover letter, resume, and contact information for three (3) references in your application.

To apply, click here .

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.

NOTE: The successful candidate for this position will be subject to a pre-employment background check .

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