Job Description

Administrative Assistant – Hybrid Role

Location: Hybrid (Remote + In-Person). Eden Prairie, MN

Hours: 30–40 hours per week ( with occasional weekend and evening requirements).

Pay: $22–$25/hour + $2,000–$5,000 annual performance bonus

Benefits: 7 days PTO, IRA with company match, Free personal training for you, immediate family members, and spouse/significant other

Train Right Fitness is a growing fitness company dedicated to helping clients achieve their health and wellness goals. We are looking for a highly organized, detail-oriented, and outgoing Administrative Assistant to help manage client interactions, scheduling, lead follow-ups, and general business operations.

• Humble yet confident
• Competitive
• Evidence-based
• Be a friend
• Do the right thing

• Client & Account Management – Handle client inquiries regarding accounts and billing, manage scheduling emails/calls, and execute daily client checkouts and renewals.
• Lead Management & Conversion – Follow up with all prospective leads, manage CRM and email automation, and convert prospects into complimentary workouts for training staff.
• Scheduling & Coverage Coordination – Oversee trainer PTO and schedule coverage, manage schedule adjustments, and ensure smooth client communication during absences.
• Operational & System Management – Maintain Mindbody (scheduling and billing) system, run weekly client retention reports, and prepare weekly company scorecards.
• Marketing & Communications – Manage the company’s marketing calendar, order marketing materials within the approved budget, and send weekly staff focuses.
• Meeting & Agenda Preparation – Prepare L10 meeting agendas and assist in administrative prep work as needed.
• Client Engagement & Retention – Organize and send monthly new client gifts and support retention strategies through proactive client communication.
• Supply & Resource Management – Monitor and order supplies as needed, such as business cards, cleaning supplies, and office materials for multiple locations.

• Extroverted and highly personable – enjoys engaging with clients, staff, and prospects.
• Exceptionally detail-oriented , ensuring accuracy in administrative tasks and client management.
• Strong written and verbal communication skills , with a natural ability to over-communicate and keep all stakeholders informed.
• Sharp and resourceful , able to problem-solve, think critically, and adapt to changing priorities.
• Self-starter , capable of taking initiative and managing tasks independently.
• Tech-savvy and highly organized , with experience in CRM systems, scheduling software ( Mindbody preferred ), and reporting tools.
• Ability to thrive in a hybrid work environment , balancing in-person and remote responsibilities effectively.

• Hourly Pay: $22–$25/hour (based on experience)
• Performance Bonus: $2,000–$5,000 annually based on results
• PTO: 7 days per year
• Retirement: IRA with company match
• Free Personal Training: Available for you, immediate family members, and spouse/significant other

This is a full-time - non exempt position with a hybrid work arrangement, requiring both remote and in-person responsibilities.

Train Right Fitness is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, disability, or any other protected status.

If you’re highly organized, thrive in a fast-paced environment, and love engaging with people, we want to hear from you! Apply by sending your resume and a short cover letter explaining why you’re the perfect fit for this role.

Join a team that values hard work, strong relationships, and evidence-based fitness solutions!

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