Job Description

Private Family Office – Administrative Assistant

Location: Westside, Los Angeles, CA

Salary: $65,000 - $75,000 + benefits

A prestigious private family office on the Westside of Los Angeles is seeking a detail-oriented and highly organized Administrative Assistant to provide essential support to their team. The ideal candidate will have 1-2+ years of administrative experience, ideally with a background in hospitality or a similar fast-paced, high-touch environment. This role requires a proactive and adaptable professional who thrives in a dynamic setting and is eager to contribute to the smooth day-to-day operations of the office.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments
• Handle travel arrangements, including flights, accommodations, and itineraries
• Provide administrative support, including preparing documents, reports, and correspondence
• Serve as a liaison between the family office and external vendors, clients, and stakeholders
• Assist with event planning and execution for both business and personal engagements
• Organize and maintain digital and physical files, ensuring easy access to critical documents
• Manage office supplies and oversee general office upkeep
• Handle confidential information with discretion and professionalism
• Support special projects and ad-hoc administrative tasks as needed

Qualifications:

• 1-2+ years of administrative experience, preferably in hospitality, luxury services, or a high-end professional environment
• Strong organizational skills with a keen eye for detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced, high-pressure environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite
• Westside LA-based candidates are strongly preferred for convenience and familiarity with the area
• High level of professionalism, discretion, and adaptability
• A proactive and service-oriented mindset with a can-do attitude

This is an exciting opportunity for a polished and driven Administrative Assistant to join a prestigious family office and gain valuable experience in an exclusive, high-level environment.

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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