Account Assistant Job at Looking Glass Insurance Services, LLC, San Diego, CA

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  • Looking Glass Insurance Services, LLC
  • San Diego, CA

Job Description

Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We’re a passionate team that values humility, accountability, and getting the job done right. We’re looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed.

The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.)

 

Responsibilities

  • Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service
  • Assisting with renewal processes, preparing submissions, proposals, and confirmations
  • Handle general administrative tasks such as answering phones, managing mail, office supply inventory, and coordinating office events
  • Coordinate and schedule meetings, appointments, and travel arrangements for team members
  • Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files 

Qualifications

  • Minimum of 1 year of experience in administrative assistant or related role
  • Strong organizational and multitasking abilities with excellent attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
  • Ability to work independently and take initiative to solve problems
  • Bachelor’s degree in business administration, Finance, Risk Management or a related field is preferred

Benefits

  • Healthcare, vision, dental, disability, and life 100% employer funded for employee
  • Full-time salaried position

Job Tags

Full time,

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